Event Cancellation Policy
1. Application and agreement
The Sponsor acknowledges and agrees that the Sponsorship Agreement is a binding contract once it is signed by the Sponsor.
2. Sponsorship Fees and Payment Terms
The Sponsor agrees to pay the Sponsorship Fees in accordance with the amounts and payment terms set out in the Sponsorship Agreement. Unless otherwise agreed by the parties and stated in the Sponsorship Agreement, Sponsorship Fees shall be paid by the Sponsor within 30 days of the invoice date for such Fees. Sponsor acknowledges that Organizer is entering into non-refundable agreements of its own based on this documentation and has no flexibility to cancel commitments once made. Consequently, Sponsor agrees that this is a binding, non-refundable, non-cancelable Agreement. Instructions for payment will be indicated on all invoices which will be issued to the Sponsor by the Organizer.
3. Postponement and Cancellation by the Organizer
The Organizer shall be relieved of its obligations under this Agreement in the event that the holding of the Event by the Organizer, the performance by the Organizer of any of its material obligations under this Agreement and/or the attendance at the Event by the Sponsors and/or any other Sponsor and/or any participants is impossible, illegal or substantially or materially interfered with or delayed, due to any cause or causes beyond the reasonable control of the Organizer or the providers of the Venue (in-person or virtual) including, without limitation, any of the following: act of God, governmental act, war, fire, flood, explosion, civil commotion, armed hostilities, act of terrorism, revolution, blockade, embargo, strike, lock-out, sit-in, industrial or trade dispute, adverse weather, disease, risk to public health, accident to or breakdown of plant or machinery or technology, denial of service attacks, power outages, acts or omissions of carriers, third-party local exchange and long-distance carriers, utilities, internet service providers, transmitters, vandals, or hackers, shortage of any material, labor, transport, electricity or other supply, regulatory intervention, general advice or recommendation of any government (including any government agency or department), regulatory authority or international agency against travel, events and/or public gatherings, or the Venue becomes unavailable and/or unfit for occupancy and/or use (“force majeure”).
In the event of force majeure, the Organizer may cancel, amend the date of the Event or change the Venue (which may include the platform hosting the Event virtually) or otherwise alter the Event. Should the Event be cancelled, curtailed or adversely affected by any cause not within the reasonable control of the Organizer including but not limited to any of the force majeure events as identified in the preceding paragraph, the Organizer shall be under no obligation to refund all or part of the sums paid by the Sponsor in respect of his participation in the Event. Organizer will invoice for Sponsorship fees regardless if one of these events occurs unless Organizer is released from its financial responsibility to the Venue. The Organizer shall be under no liability to the Sponsor or any other person in respect of any actions, proceedings, claims, demands, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Sponsor as the result thereof.
4. Use of branding
Subject to the Sponsor complying with the provisions of this Agreement, the Organizer hereby grants the Sponsor a non-exclusive, non-transferable, royalty-free, revocable, limited license for the period of time between the date of the Agreement and the end of the Event, to use the Organizer Branding solely and strictly for the purpose of reasonably promoting, marketing and advertising its participation in the Event.
Subject to the Organizer complying with the provisions of this Agreement, the Sponsor hereby grants the Organizer a non-exclusive, non-transferable, royalty-free, revocable, worldwide license, to use the Sponsor Branding solely and strictly for the purpose of promoting, marketing and advertising the Event and the Sponsor’s involvement in the Event.
Sponsor warrants and represents that it has full power and authority to enter into and perform this Agreement and that the person signing this Agreement on Sponsor’s behalf has been duly authorized and empowered to enter into this Agreement.
This Agreement and its exhibits contain the entire agreement between the Parties with respect to the subject matter hereof. All amendments to or waivers of this Agreement must be in writing signed by all the Parties.